Archive Collection
Looking For Archive Collection ? Then This is Where You Want to Be
 |
 CT PHOTO ame 962 Queen Elizabeth II of England  US $9.00
|
 MC Morning Call Photo Christine Kauffman Actress US $15.00
|
 MC PHOTO aga 837 Walter F Williams President Bethlehem US $15.00
|
 CT PHOTO ams 243 England Princess Margaret Rose US $9.00
|
 CT PHOTO act 837 William Russel US $9.00
|
 CT PHOTO acj 761 Pontiac Grand Prix US $15.00
|
 CT PHOTO afz 697 Carole Lombard US $15.00
|
 CT Chicago Tribune Photo TV DOUGS SECRET CHRISTMAS US $15.00
|
 CT PHOTO ake 793 Robert F Kennedy Senator Death RFK US $17.49
|
 MC PHOTO abm 149 Winter Storm Pennsylvania US $15.00
|
 CT PHOTO ahe 924 Movie Bad News Bears Go to Japan US $15.00
|
 MC PHOTO aft 449 Paul McCartney Singer US $9.00
|
 BS PHOTO bgr 679 South Vietnam Coconut Priest Followers US $9.00
|
 CT PHOTO amn 136 High School Football 1978 US $15.00
|
 CT PHOTO all 139 TV Program NOTHING LASTS FOREVER US $9.00
|
 CT PHOTO agn 604 Ronald Reagan Family US $9.00
|
 CT PHOTO atm 901 Ozzie Smith Baseball Player US $9.00
|
 CT PHOTO and 314 Chicago High School Football 1981 US $15.00
|
 CT PHOTO ads 644 Denny McLain Baseball US $9.00
|
 CT PHOTO aab 416 Buddy Baker Race Car Driver US $9.00
|
 CT PHOTO aeh 039 Elizabeth Taylor US $15.00
|
 MC PHOTO afb 984 Desserts US $15.00
|
 CT Photo Chicago Weather Snow Places United States Illi US $9.00
|
 MC PHOTO abo 594 Central Catholic High School Wall of Fame US $15.00
|
 CT PHOTO ami 091 Leo Durocher Leo The Lip Baseball Player US $15.00
|
 BS PHOTO bbg 316 Marvin Miller Baseball Executive US $17.49
|
 MC PHOTO abf 597 Philadelphia Flower Show US $15.00
|
 CT PHOTO akw 944 TV Program FINAL APPEAL US $15.00
|
 BS Baltimore Sun Photo Airplanes B 29 US $9.00
|
 BS PHOTO adv 925 Hot Air Balloons US $9.00
|
 BS Baltimore Sun Photo Annapolis Yacht Club 1962 US $15.00
|
 MC PHOTO acv 863 Patricia Morrow Actress US $15.00
|
 MC PHOTO abz 641 Art Sculpture US $15.00
|
 MC Morning Call Photo Alice Faye Actress 1974 US $15.00
|
 MC PHOTO aik 414 Bette Midler Actress US $15.00
|
 CT PHOTO afb 054 Fidel Castro US $9.00
|
Top 10 Tips For Data Archiving
1. Consider the business requirement
Each business needs to identify what types of data need to be kept for specific periods of time. In the case of email, for example, these distinctions could include different retention periods for different departments, or for different projects, or for different levels of management. Retention is also a question of storage space. Organisations need to ensure that individual mailboxes are used only for communication and short-term storage, not as the primary means for official record retention.
2. Recognise your legal and regulatory obligations
Establish clear, recorded and defensible retention policies that demonstrate your ability to meet business needs as well as legal and regulatory obligations for data and email. These policies need to include schedules that demonstrate appropriate retention periods for the various categories of information. Businesses that do not preserve data long enough to meet their legal other regulatory obligations may face severe penalties as a result.
3. Only keep hold of the data you need to
On the other hand, retaining information for too long creates a different risk; that of being compelled to produce information that could defensibly have been destroyed. A well-planned retention policy, addressing both minimum and maximum retention times, limits the information pool to what is both timely and potentially relevant.
4. Collect the personnel
To make the best informed decisions when setting the data archiving policy, you should collect the personnel who have knowledge and authority of the organisation's business needs both departmental, and as a whole. Developing a full picture of the organisation's data use and requirements enables you to set the most efficient policy, ensuring that the retention periods reflect the business' needs.
5. Collect the information
If you have an existing policy regarding records and information management or a policy that identifies the data being archived, then that is the place to start. All the data that is going to be archived needs to have a retention period assigned to it and must be included in a retention schedule. If you plan to begin archiving data immediately, the initial retention period may be "indefinite" while the policy and schedule are decided.
6. Set the retention periods
You now need to determine the actual specific retention periods, beginning with regulatory and other legally established minimum periods. Identify all categories covered; categorise the data subject to regulations and identify the required minimum retention period for each category. Consider to use the same minimum retention period for all regulated information for consistency or whether to define separate retention periods.
7. Accessibility
The information must be accessible, searchable, and retrievable when needed. With InTechnology's Online Data Archiving service data can be retrieved without the time and expense of backup tape restoration. System-wide archiving permits classification of data, automated search and retrieval, and data deduplication.
8. Use the right tools
Deploying an indefinite data archiving policy while permanent retention schedules are being developed, provides your company with the immediate ability to preserve information for later review and decision by your legal department. This reduces the chance of inadvertent destruction. Interim data archiving gives IT an opportunity to understand the technology, fine-tune the deployment, before defining the permanent policy. IT can begin to estimate the amount of storage capacity required to retain email, which can be useful for planning. The data archived during the interim can then be reviewed, and disposed of as appropriate.
9. Address your business needs
When determining the business requirements, the following should be considered:
- How often access to the data is likely to be needed
- Whether data is either superseded by/or included in later versions
- The extent to which data is distributed outside the business
- The potential for related legal action or other adversarial action
- The purpose of the data, both in its creation and in its distribution
- The intended use and distribution of the data
10. Document and circulate: create a written data retention policy
The newly established data retention periods need to be recorded, both for distribution to users and as part of the legal defensibility record. The schedule does not need to be elaborate, but it should include specifics about the various categories and associated retention periods.
For more information on Data Archiving visit www.intechnology.co.uk
About the Author